Workflow map
The selected role as a concrete flow with data sources, approval points, risks, and handovers.
AI sprint & deployment for SMEs · entry into implementation
No AI toy.
The entry into real implementation.
Together with your team we develop and test AI workflows for processes that cost time every day. No slides and no buzzwords: concrete routines reviewed with real examples, from faster information search to quote preparation, documentation, and office work. The result is a tested workflow draft, clear safety rules, consulting documentation, and a realistic implementation proposal. Grzegorz writes software himself: if the sprint should become an internal tool, automation, or safe agent workflow, kiba can offer implementation separately afterwards.
EUR 1,300day module: one process or work area
EUR 3,500standard sprint: three consulting days net as one consulting engagement
Afterwardsseparate implementation package: automation, internal tool, deployment, or operations
FundingBAFA is checked carefully; INQA remains a separate coaching format
BAFA consulting may be possible INQA-certified coach GDPR by design Servers in Europe consulting and implementation separated
01 · Offer
Price and scope are visible immediately.
A day module is one day inside the business for one concrete process or work area. The standard sprint is a three-day consulting engagement: review several areas quickly or work through one area deeply. Implementation, training, and productive software builds are separated.
Sprint options
Option AStandard sprint: several areas3 consulting days inside the business. We review several routines and find the strongest levers.EUR 3,500 · consulting part may be BAFA-relevant
Option BStandard sprint: one area deep3 consulting days for one bottleneck: understand the process, test the workflow draft, hand over the report.EUR 3,500 · one area deep
Work areas
LeadershipWhich AI use cases are worth doing first? Which tools are safe enough? Which weekly decision work can be reduced?
Accounting / AdminWhich documents can be pre-sorted? Where is approval mandatory? Which inbox and filing routines can be standardized?
Operations / DispatchWhich status updates get lost? Which escalations become visible too late? Which recurring communication can be prepared?
Marketing / SalesWhich quotes, follow-ups, CRM notes, and content drafts cost time but still need human approval?
02 · Outcome
What exists after three days.
The sprint does not end with a slide deck. It ends with checked workflow drafts, clear safety rules, consulting documentation, and a realistic implementation proposal. The team can then decide deliberately: stop, follow-up sprint, or separate implementation package.
Prompt and template pack
Reusable working instructions, email blocks, review rules, and document templates.
Testable workflow draft
A workflow checked with examples. Productive automations, n8n setups, or software builds are optional implementation after the consulting engagement.
Tool and access matrix
Which tools are used, which data may go where, and which permissions are minimally required.
Operating rules
Human-in-the-loop, approvals, failure cases, maintenance, and clear limits for daily use.
Implementation proposal
What should be built next: automation, internal tool, agent workflow, deployment, or operations as a separate implementation package.
03 · Workflow
From AI trend to business routine.
00
Preparation: 45 minutes
Clarify target role, systems, data zones, access, and success criteria.
01
Day 1: Process
Walk through real work: emails, PDFs, handovers, exceptions, approvals, and bottlenecks.
02
Day 2: Consulting
Create prompts, templates, tool and permission recommendations, and test workflow examples. Productive implementation is separated.
03
Day 3: Handover
Train the team, document operating rules, estimate ROI, and decide the next step.
04 · Safety
AI may help, but not act blindly.
OpenClaw and Hermes Agent show why AI deployment is no longer only about choosing a model. Once agents can use files, messages, browser, terminal, calendars, APIs, memory, and skills, AI agent security becomes part of the product.
GDPR and safety
Sensitive data, cloud tools, and model providers are classified before the sprint starts.
Minimum access
Tools receive only the permissions required for the workflow.
Human in the loop
External emails, critical documents, and operational decisions stay subject to approval.
Servers in Europe
Where cloud tools are needed, we prefer European server locations and document the data path.
Operating boundaries
No autonomous payments, legal actions, or external communication without human decision.
Agent governance
OpenClaw, Hermes Agent, and similar tools need tool boundaries, logs, sandboxing, and approval gates before production use.
05 · Funding, cleanly separated
AI consulting for SMEs — BAFA-funded in Berlin and Brandenburg.
For many Berlin and Brandenburg SMEs, structured AI consulting can be feasible from EUR 700 own share — including process analysis, safety concept, and a 90-day plan that shows where AI can realistically save time and money after three days.
The AI Practice Sprint is business consulting under the BAFA framework: we analyze one of your real processes, review data flows and risks, recommend suitable AI tools, and hand over a signable consulting report with a 90-day plan. This AI consulting for SMEs may be subsidized through BAFA business consulting.
Berlin · AI consulting with BAFA subsidy50 percent subsidy, max. EUR 1,750 of EUR 3,500 assessment basisYour own share: from EUR 1,750
Brandenburg · AI consulting with BAFA subsidy80 percent subsidy, max. EUR 2,800 of EUR 3,500 assessment basisYour own share: from EUR 700
What you have after the sprint:
- analysis of your current process and economic leverage
- process map with data zones and GDPR-compliant safety concept
- tool and permission matrix with a concrete AI recommendation for your use case
- ROI estimate and 90-day plan for implementation
- signable consulting report suitable for funding documentation
Does your business fit? Clarified in 4 questions.
We pre-check your funding fit free and without obligation.
Ask about AI consulting06 · FAQ
Short answers before the first call.
Is KIBA affiliated with OpenAI or Anthropic?
No. KIBA is not a partner, reseller, or representative of OpenAI or Anthropic. We use the publicly described deployment trend as a reference point and translate it into an independent SME-ready format.
What is bought in the AI Practice Sprint?
A kiba AI engineer works with one or more real roles in the business and hands over process analysis, data and approval rules, a safety concept, consulting documentation, and a next-step decision.
Do we need to block three full days?
No. The sprint needs focused working windows with the target role and one responsible person for decisions, priorities, and access.
Will finished custom software be built in three days?
No. The sprint is a consulting engagement with process analysis, a tested workflow draft, safety rules, a consulting report, and an implementation proposal. Productive software development or automations are commissioned separately.
What happens after the sprint?
After the sprint there is a decision basis and, if useful, a separate implementation package. Grzegorz writes software himself; if an internal tool, automation, or safe agent workflow makes sense, that implementation is offered and commissioned separately.
Why mention OpenClaw and Hermes Agent?
They make the direction of AI agents visible: messaging, tools, terminal, browser, memory, skills, and automations. That is useful for SMEs only when permissions, data zones, logging, approvals, and external-action limits are designed first.
Can funding be possible?
BAFA may be relevant for the consulting engagement. Berlin is up to 50 percent and max. EUR 1,750; Brandenburg is up to 80 percent and max. EUR 2,800. Application, review, approval, and payout remain with the company and BAFA; we cannot promise approval or payout. INQA is a separate coaching program and cannot be combined for the same engagement.
Ready for the first AI workflow?
Send us the process that currently costs time.
Tell us the industry, team size, and whether the bottleneck is quotes, documentation, handovers, information search, or office work. We respond with a sprint sketch and check whether funding may generally be possible.